Job Description

Our client seeks a Human Resources Coordinator to join our dedicated HR team. This onsite role in RYE, NEW YORK, will be the primary point of contact for all benefits and payroll-related matters, ensuring smooth HR operations and employee satisfaction.

Key Responsibilities:

As a Human Resources Coordinator , you will collaborate with the HR team and external partners to:

Payroll Management :

• Work directly with the 3rd party payroll provider to manage the bi-weekly payroll process, ensuring accurate preparation, documentation, and timely distribution of payroll, taxes, and benefits payments.

Benefits Administration :

• Support various benefits programs, including health (medical, dental, vision), life insurance, disability coverage, and the 401(k) plan.
• Ensure compliance with benefits regulations by partnering with brokers and third parties to manage 5500 filings, ACA reporting, plan amendments, and annual non-discrimination testing.

HR Information Systems (HRIS) :

• Maintain and update the HRIS, resolve employee login issues, and assist with system audits.

Audits & Compliance :

• Coordinate responses for internal and external audits, including SOX, Worker’s Comp, and 401(k) audits.
• Work with legal counsel to fulfill annual reporting requirements such as the Affirmative Action Plan (AAP) and EEO-1.

Talent Management :

• Assist in recruitment by posting job descriptions, managing requisitions, drafting offer letters, and conducting background checks.
• Support the performance review process by ensuring timely completion of mid-year and annual evaluations.

Onboarding & Offboarding :

• Manage onboarding new employees, ensuring all documentation is collected, HRIS records are updated, and compliance requirements (I-9 forms, E-Verify) are met.
• Oversee employee offboarding, ensuring smooth transitions.

Employee Engagement :

• Organize logistics, communication, and materials for the summer internship program.
• Manage employee files and handle various HR projects, such as benefits comparisons, training tracking, and volunteer program coordination.

Data & Reporting :

• Pull ad hoc reports for data analysis and interpretation as needed.

For more information on this role, or if you're looking for your next opportunity and looking to hire, please reach out: Jack Walsh | Consultant | j.walsh@HamlynWilliams.com | 929-460-8838

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